Web Reputation Analysis How To Manage Your Online Reputation guide reputationup


This is the most comprehensive guide written by an experienced Manager on Web Reputation Analysis.

I will show you advanced ORM (Online Reputation Management) tools and strategies.

If your goal is to monitor, measure and increase the value of your online reputation even in 2021, you will love this guide.

Well, let’s get into it.

web reputation analysis sentiment plan

Do you want to monitor your Online Reputation??

calcolare brand sentiment score

No problem. Simply activate the RepUP Monitoring Tool: you will know for sure how much your brand is worth on the web

Why It is Important to Take Care of Your Web Reputation

Let’s immediately take a look at some interesting infographics.

45% of adults who googled a potential business partner in 2019 found something online that prompted them to choose not to do business with that partner.

importance of web reputation analysis and impact on business

97% of entrepreneurs say that the reputation management was the main key to success for their businesses.

online reputation management is the key to success for business stats reputationup

70% of consumers don’t buy from companies that have 4 or more negative items (on brands, products and services) in Google search results.

online reputation how negative results impact on consumer behaviour stats reputationup

With these data in mind, let’s analyze in today’s guide the strategies to be implemented to improve reputation and increase business.

New economic values ​​such as reputation and ideas are of greater importance than money.”


Online Reputation 101

When I talk about my job, the first question I get asked is: what does online reputation mean?

Although the internet is now everywhere, the concept of web reputation is still not very clear.

That’s why I want to start this guide by revealing the three crucial phases of Online Reputation Management: the cleaning phase; the monitoring phase and the positive growth phase. 

reputazione online 101 reputationup

What does Online Reputation mean

To understand the deep meaning of online reputation, let’s analyze one by one the words that make up this popular expression.

According to the most renowned English dictionaries, the reputation is the opinion that people have about someone or something (offline): what they think of you at home, at the office, at the bar and wherever you are known.

Thus, the reputation can be good or bad, depending on what you have sown over time.

We talk about online reputation when the concept of estimate is transferred to the web.

To simplify this idea, just ask yourself a question: what do people say about you on Google, Facebook etc?

Try to google your name for a first evaluation.

As in real life, therefore, each of us has a reputation that conditions the quality of our relationships and the way we interact with people.

If the first impression to anyone looking for information about you on Google is good and positive results show up on the first page of search engines, it is obviously a great way to make your “digital handshake” effective and persuasive.

The whole online reputation management process, defined as Online Reputation Management, goes through 3 crucial phases:

1) Reputation Cleaning

2) Reputation Monitoring

3) Reputation Improving

Let’s see in detail what we are talking about.

online reputation management funnel by reputationup

1) Reputation Cleaning

Information damaging your reputation can spread out of control on the web.

Instead, it often happens that fake news, confidential information, images, videos and content that should remain private end up in the hands of the network.

ReputationUP removes any harmful content – links, photos, videos, comments – from the entire internet network (search engines, social networks, forums, deep and dark web) in 24/48 hours..

This result is guaranteed by the “satisfied or reimbursed” formula.

So, if you are really looking for how to clean up your reputation, do no longer waste time and contatct us: ReputationUP will do the rest.

2) Reputation Monitoring

Monitoring is used to measure, control and analyze the online reputation.

But only a monitoring tool allows you to determine the Reputation Score, i.e. the percentage of positive net brand sentiment generated by your name on the web

On a scale from -100% to + 100%, the higher this value, the better your reputation.

And since I like to provide a concrete answer to the question “how to monitor the online reputation”, allow me to suggest the use of ReputationUP’s RepUP Monitoring Tool.

It is a proprietary tool that allows you to fathom the web, looking for information about your person or your company. 

We can know who is talking about you or your company,  in real time and all over the world, by monitoring:

– Related Keywords

– Linked Hashtags

– Linked Social networks

– Reference Competitors

– Reference Influencers

Target of reference

3) Reputation Improving

To build a good reputation for its customers – in addition to the cleaning and monitoring phase – ReputationUP has developed a certified Reputation Improving system.

This is a specifically taylor-made positive reputation strategy which is developed through:

1) Lead Generation, UX and UI

2) Content Marketing

3) SEO Management

4) Social Media Management

5) Brand Building – Outreach

Only a synergistic combination of these 5 levers of the Digital Marketing can guarantee control of the first page of Google with the positioning of positive results.


Web Reputation: The Comprehensive Guide

Every successful management is built starting from the basics.

Before going into ORM’s monitoring, analysis, tactics and strategies in detail, I will help you clarify the founding principles of online reputation.

In this chapter you will get valuable information on what the web reputation is and how important social media are to manage it.

web reputation 101

What is the Web Reputation (or Online Reputation or Digital Reputation)

Let’s see the meaning and the definition of web reputation, also called net reputation or e-reputation.

Web reputation refers to the online reputation (search engines, social networks, digital platforms, forums etc.) of a company, a brand, a person, a product, a service or any other element.

It is the perceptual sentiment that the client has of you.

Are Online Reputation, Digital Reputation and Web Reputation the Same 'Thing'?

Absolutely yes, online reputation, digital reputation and web reputation always take on the same meaning in any context.

It sounds like when the math teacher told you at school that:

The sum is the same regardless of the order of the addends.”

Where the addends are Reputation and online (or web)

So, from this moment of the guide onwards, everything you read about web reputation can also be applied to online or digital reputation.

Which Elements Affect the Digital Reputation

Digital reputation is negatively and / or positively influenced by:

1) Direct Internal Factors

They are the result of direct actions undertaken by the company, such as the distribution of content (photos, videos, articles, eBooks, Whitepapers, Reports, Case Studies, Tutorials …) and web marketing activities (SEO, SEM, PPC).

In the guide on Crisis Management I mentioned the case of the video spot shared by Dolce & Gabbana (direct action by the company), which risks causing damage of 400 million euros (negative influence).

crisis management dolce e gabbana cina

2) Indirect Internal Factors

They include actions, reactions and interactions of your employees in the face of your company’s online activities.

The accidental publication of secret information and offensive or inappropriate tweet comments put the company in a position of reputational risk.

3) Direct External Factors

They consist of feedbacks of your online activities from suppliers, investors and business partners

Have you ever wondered how your partner (or political ally) might react in case you are in trouble? Will he stay by your side or will he want to take advantage of it?

Knowing it in advance could avoid bigger issues.

4) Indirect External Factors

They embrace all the interactions and reactions of users, public opinion, media and competitors with respect to your online activities.

Negative reviews, defamatory articles, filing on World Check Risk Intelligence, unfair competition are examples of indirect external factors that condition the web reputation of any brand.

Web Reputation and Social

In the era where appearing is the only thing that matters, there is an immense stage where a large part of the world’s population loves to perform.

I am talking, ça va sans dire, about social networks.

  • Statistics

According to the white paper “Digital Around The World In 2020”, 3.8 billion people have at least one social profile.

how many people in the world use social media statistics 2020

If you consider that the remaining people do not have internet access, we can conclude that over 90% of those connected talk about each other on social media. 

Despite different and subjective communication choices, the online strategy is the same.

Everyone uses social media to build its personal web reputation (personal branding) and / or corporate web reputation (brand reputation).

  • Social Recruiting and Competitive Intelligence

By now the connection between web reputation and social media has become so close that your entire private and public life flows on these networks.

Looking for a job? 

Optimize your Linkedin profile: social recruiting professionals will visit it.

Do you want information on staff to hire, potential partners or competitors? 

Start monitoring your reputation to get news about competitors and markets.

One of the most interesting aspects of social media is its democratic nature: everyone can access it for free.

But unfortunately, as it happens in the best democracies, there is always someone who tries to bully.

Web Reputation and Cyberbullying

Let me attack this scourge on the harsh reality of statistics..

Numbers never lie.

Over the past 15 years, interest in cyberbullying has dramatically increased, as shown by Google Trends data.

cyberbullying statistics reputationup google trends

According to the latest Istat reports, 1 in 2 teenagers said they had been cyberbullied in the past 12 months.

The social networks with the highest percentage of Cyberbullying are Instagram and Facebook.

where are people cyberbullied cyberbullying stats reputationup

The consequences of this dangerous social behavior on teenagers are very serious.

effects of cyberbullying statistics reputationup

In ten years, a whole generation – the country’s future ruling class – will be forced to deal with its digital reputation and will need an expert who cleans up the past to build the future.

New Jobs: the Web Reputation Manager

In recent years the Reputation Manager is proving to be an increasingly decisive professional figure:

  • Safeguarding a brand’s reputation (personal or corporate) on the Internet 
  • Monitoring the flow of information (positive and negative)
  • Creating a coherent narrative on all the company’s digital channels
  • Acting through traditional public relations strategies
  • Removing harmful and defamatory contents from search engines.
andrea baggio ceo co-founder di reputationup reputation manager
Andrea Baggio, CEO and Co-founder of ReputationUP

ORM expert Andrea Baggio identifies eight main skills of a Web Reputation Manager to:

  1. Master Search Engine, Social Network, Forum, Blog, Review Site, Dark Web
  2. Monitor and Analyze the Results of Reputational Strategies
  3. Set Quality Standards and Crisis Management Plans to Prevent Crises
  4. Establish an Editorial Plan and Publish Positive Content
  5. Act Promptly in the Face of a Reputation Crisis
  6. Neutralize Negative Results and Keyword Associated with a Brand or an Individual
  7. Change Google Autocomplete Harmful Suggestions
  8. Crisis Management (Revenge Porn, Blackmail, Scam, Reputational Attack…)

“The quality of your life is given by the quality of your reputation.”


Web Reputation Analysis: What It Is and How to Perform It

Now that you know in detail the pillars of online reputation, it is time to make a web reputation analysis.

In this chapter we will see how to analyze your online brand and which are the best monitoring tools.

The ultimate goal is to listen to what the web says about you and take timely action if the Sentiment Analysis is negative.

This is a crucial phase in the whole ORM process.

come fare web reputation analysis

What is the Web Reputation Analysis

Again we start from the definition: specifying that the context is the first step towards success.

The Web Reputation Analysis reveals how your online image is perceived and  arising emotions (anger, disgust, fear, joy, sadness, surprise).

When To Perform a Web Reputation Analysis

The frequency to carry out a reputational analysis depends on the influence, popularity and exposure of your brand in the media.

The greater the importance of the brand, the greater the frequency of analysis.

How to Make a Web Reputation Analysis

If you want to know how to make a Web Reputation Analysis, first of all you need to keep in mind some fundamental parameters that are essential to get precise and useful results.

As far as your brand is concerned, the factors that influence users’ sentiment  when searching online are:

  • Positive Indicators

  • Negative Indicators

  • Online Reviews

  • Online Mentions

  • Google Ranking

  • Social Media Quotes

Then put these data into a SWOT matrix.

swot analysis power point template
Click on the image to download the matrix template (from SlideModel)

At this point you will have an overview on how to:

  • Sharpen strength
  • Reinforce weaknesses
  • Catch opportunities
  • Eliminate threats.

10+1 best web reputation monitoring and analysis tools

Reputational analysis is a long, articulated process full of pitfalls.

That’s why ReputationUP provides a Website Reputation Checker Tool to its customers in order to monitor and evaluate the online sentiment.

reputazione online calcolare percentuale net sentiment del tuo brand reputation score

Register your account to access the demo and find out what people on the web think of you and your brand.

Allternatively, you can scroll through the ranking with the 10 + 1 best web reputation monitoring and analysis tools:

2) GatherU

3) Social Mention

4) Rankur

6) Talkwalker

7) Awario

8) SentiOne


10) ImageRaider

11) ReviewPush

Strategies of Web Reputation Sentiment Analysis

The Web Reputation Sentiment Analysis refers to those techniques of Artificial Intelligence which elaborate natural language (Natural Language Processing), to understand what is the feeling of texts, videos and images in relation to a person, a brand or an idea.

The Sentiment Analysis allows you to:

  • Take advantage of the huge flow of data that runs every day on the web;
  • Anticipate trends;
  • Block in the bud any reputational crises reported by an increase of negative mentions.

Let’s take a concrete example by using the ReputationUP monitoring tool.

We have carried out a Sentiment Analysis on the online activities in Italy of the former vice prime minister Luigi Di Maio.

INFOGRAFICA 9 monitoring tool reputationup luigi di maio reputazione online
Luigi Di Maio's Net Sentiment shows a negative balance

As you can see in the infographic, the result is not the best.

Indeed, the analysis shows a negative sentiment compared to the previous days.

If Di Maio had these (and other) data under his eyes, he would understand where he is wrong and what to improve in his communication to increase his constituents’ trust.

The most popular fields of application for a Web Reputation Sentiment Analysis are:

  • Social media monitoring

  • Brand monitoring

  • User’s feedback

  • Assistance

  • Work force analysis

  • Analysis of products / services

  • Market research

Completing a Sentiment Analysis involves enormous difficulties.


Well: one thing is the statistical analysis of objective expressions such as facts and numbers.

Another thing is the analysis of emotions and feelings – therefore subjective expressions – towards a person, a company, a brand, a party, a clinic, a bank.

Do you want to calculate your Sentiment Score?

calcolare brand sentiment score

No problem. 

Simply activate the RepUP Monitoring Tool: you will know for sure what the value of your Net Sentiment is. 

Chapter 4:

Strategies to Increase the Web Reputation

Understand. Analyze. Act.

After defining what the web reputation is and what tools are used to measure your online reputation, I will show you in this third chapter how to increase your personal and corporate web reputation.

Specifically, you will have access to advanced tactics and strategies to manage your presence on Google and on social media.

If your goal is to give more visibility and influence to your person and your brand, you will love this chapter.


Strategie avanzate per Aumentare Web Reputation

How to Increase the Web Reputation Step-by-Step

All right, it’s time to take action and understand how to increase your Web Reputation.

Andrea Baggio, CEO of ReputationUP, suggests to follow ten steps to improve your internet reputation.

Let’s see them together, one by one.

1) Brand Reputation Monitoring

Every successful strategy passes through a constant reputation monitoring action.

What is said about you or your brand?

Remember that the rule of “good or bad, as long as you talk about itdoes not apply online.

2) Brand Sentiment Measuring

Use the ReputationUP tool to evaluate how the audience responds and will respond to your messages (photos, videos, posts, articles, comments).

Then, scale the communication campaign and optimize the sending of content.

Result: you will improve the feeling of the public towards your person or your brand.

3) Clean the Web from Defamatory Content

You can’t please everyone, that’s clear. 

But there are cases where criticism becomes defamation and turns into fake news which unfairly damage your reputation.

Take prompt action and remove harmful links and exercise your right to be forgotten.

4) Create Quality Content

It is not enough to clean the web from defamatory content, you must also spread your voice. 

Conditio sine qua non: quality. 

Only by creating quality content you can improve your SEO positioning on Google, gain greater visibility and attract targeted traffic in line with the services / products you offer.

Take advantage of your corporate blog, following the example of ReputationUP. 

Naturally, writing a guide like the one you are reading (or the one on Crisis Management) costs time and efforts. 

But our readers appreciate the effort, especially when there is free access to the guides.

And Google seems to like it too.

Indeed, when tipping the keyword “World Check“, we are in the fifh position out of millions of results.


5) Optimize Positive Reviews

This does not mean buying them for a few pennies on some strange site.

Always have a long-term vision as often, it is not the shortest route which leads quickest to the goal.

Just ask

Ask your users, customers, fans, voters, followers to recommend your page, your service, your product, to leave a 5-star review (specify) and tell their circle of friends how fabulous you are.

Warning: only go to this step after completing the previous four steps of the strategy to increase your reputation on the web.

Otherwise it could prove to be a dangerous boomerang.

6) Gratify Users

Someone who is not considered is much more dangerous than someone to whom attention is paid, even if minimal. 

Sometimes an emoji is enough to gratify your audience and encourage positive word of mouth.

Think about what happens in the management of the res publica.

A successful politician is not the one who keeps his promises but someone who listens to the needs of his constituents and tries to solve the daily issues.

Just like in fashion, where sometimes changing the size of a dress is enough to turn an occasional customer into a fan.

Solving a concrete problem has always been the best way to ensure someone’s esteem.

7) Increase Presence on Google and Social Media

If you have correctly completed the previous steps – in particular 4, 5 and 6 – the web will be flooded with UGC.

Spontaneous User Generated Content is worth gold for any kind of online business.

Increasing your presence on Google and Social Media does not just mean opening new pages (Facebook, Instagram, Twitter, Linkedin, Pinterest, Business Google etc) to earn easy backlinks, but above all it means increasing your influence on the web by stimulating the production of positive content of satisfied users.

90% U.S. buyers UGCs the most influential part of purchasing decisions reputationup

8) Protect, Motivate and Train Employees

And who are the first users to be satisfied, the ones who first speak well or badly about you?

Glassdoor, Monster, Indeed are some examples of portals where employees leave reviews of the companies they work for.

Protecting, motivating and training your employees will be the best way to receive positive comments, both during their stay in your company and afterwards, when they decide to make new experiences.

Having happy employees is an excellent indicator to get a good reputation of your company or brand.

9) Encourage Those Who Speak Well of You

That is, influencer marketing

You can use Glambassador which allows you to promote your brand on a network of micro and macro influencers  worldwide.

Or you can set up your own affiliate marketing and native advertising program, so that the influencers of your niche speak well of you.

Take care not to throw your name to anyone.

10) Watch Competitors

Now that you’ve completed all the steps to increase your reputation on the Internet, it’s time to look out of your garden and monitor the competition.

What do competitors publish? 

How do they react to positive and negative criticism? 

Thanks to the ReputationUP monitoring tool, you can spy on your competitors’ digital strategy on search engines, social media, blogs and forums.

5 Advanced Strategies of Online Reputation Management

You already know how to monitor, protect and improve your digital reputation.

Now is the time to make the quantum leap, overcome the competition and become a market leader.

These advanced Online Reputation Management (ORM) strategies will be your passe-partout to climb the top of the top companies, regardless of the sector where you operate.

1) Build a Crisis Management Plan

Every self-respecting large company must have a written plan to be able to react quickly, safely and functionally to a potential crisis.

We recommend you to share the Crisis Management Guide with your employees and study it thoroughly. 

In times of need, it will be your best ally.

crisis management statistics ceo reputationup

2) Use a Reputation Monitoring Tool

You can register and activate the Website Checker Monitoring Tool directly from the ReputationUP website.

One of our managers will contact you to listen to your needs and customize reputation monitoring.

You will therefore know what is said about you and you can scientifically adjust the next steps.

3) Remove Defamatory Content

The removal of negative content is a delicate process which can last from 24/48 hours to 6 months, depending on the specific case.

Sometimes the urgency to clean the web from defamatory links can be maximum, like for example when the holiday season for those involved in Hotel Management and Tourism is approaching.

online reputation statistics reputationup Companies lose 22% turnover only one negative link on google first page

4) Financial Reputation

Harness the power of AI to start a Finacial Reputation strategy.

You will gain important information about current and future business partners, employees with key roles and finally, you will find out who speaks badly of you and why.

Let’s look at a concrete example.

You represent a banking group and you are at stake with the granting of a multi-million dollar loan to company X. 

Before granting the loan, however, you would like to be sure that company X is healthy and has nothing to hide.

How do you know this? Use the Financial Reputation strategy.

5) Reputation Risk Analysis

If you want to predict the reaction of a user, a consumer, a customer, a voter towards your new product / service / message, then you should carry out the so-called reputation risk analysis.

Why should you deal with expensive Crisis Management operations  when you can evaluate the consequences of your action in advance?

Let me be honest and transparent all the way.

The five advanced strategies of Online Reputation Management are not free or even cheap: stay away from those who sell amazing ORM services for little money. 

Whoever thinks of saving a millionaire fortune with a few euros goes against any logical thought.

How to Improve Your Online Reputation Through Digital Marketing and ORM

Do you want to make your Reputation Strategy truly efficient?

Be able to integrate ORM activities with the main areas of Digital Marketing.

Let’s see in detail what these macro-areas are and how to integrate them to improve your online reputation.

  • Advanced Search Engine Optimization (SEO)

It doesn’t matter whether it is Voice Search, Mobile SEO or Desktop SEO. 

What matters is the positioning of certain information on Google.

Should it be negative, then it must be removed or stay as far as possible from the first 3 pages; in case of positive information, it must be as high as possible.

To do this, you will need a team that removes harmful content and positions updated content.

All the rest is time wasted talking about how to best optimize content so that it is visible to the right target.

  • Data Analytics

The whole digital life – yours and the one of your company – runs on the web in the form of data. A huge flow of data which your digital reputation is based upon.

If you want to develop incisive reputational strategies, you will need a Data and Reputation Specialist who extrapolates the meaning hidden behind cold numbers and converts it into successful actions.

The huge turnover of Data Analytics shows how fundamental this sector is for the future of companies
  • Social Media Marketing (SMM)

ReputationUP monitoring tool will allow you to:

  • Check whether the information you share is effective 
  • Know who speaks badly or well about you on social media
  • Measure your Reputation Score 
  • Intercept the signs of a potential reputational crisis.
  • Training

Let me be tranchant: if Tecnimont trained its employees, it wouldn’t have lost $ 17 million by clicking on a fake email.

tecnimont india ceo big money loss due to lack of online reputation management strategy

Dear Tecnimont friends, the training promoted by ReputationUP costs much less than the amount you gave to those who cheated you.

  • Competition Monitoring

Whatever your field of work – from sport to health, from entertainment to politics – there is a commandment to never violate.

If you know the enemy and yourself, your victory is granted.


I have shown you in this guide the best tools for carrying out a Web Reputation Analysis and how to implement a series of advanced strategies to increase your online reputation.

I have also introduced the ReputationUP tool to monitor your brand, calculate the sentiment score and spy on the competition.

If your goal is to analyze your brand’s reputation and to improve users’ perception of you, do not hesitate to share this guide with your team.

It will be the first step towards reputational success.

Now It's Time to Hear Your Voice

I hope you got great value from ‘Website Analysis 101: The Comprehensive Guide’.

And now I’d like to hear your opinion:

Which driving strategy will you try first?

Will you use the monitoring tools?

And if so, which one?

In any case, let me know by leaving a short comment now.

website reputation analysis guida commenti

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